Lectures

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These are some options for distributing content you would normally share in lectures.

Share Lecture Materials | Deliver Real-Time Lectures (< 250 Students) | Deliver Real-Time Lectures (250+ Students) | Record Lectures


Share Lecture Materials

Lecture materials can securely be shared with students through Canvas. First, follow the instructions for setting up a Canvas course, if you haven’t already. Then create an easily accessible file to upload to your Canvas course.

Create an easy-to-share file

On Windows

  1. Open your presentation slides in PowerPoint. (These instructions will be different for other software.)
  2. Click File > Save As PDF, and then click Options.
  3. From the menu that appears, click the Convert Speaker Notes checkbox and click OK.
  4. Name your file, choose a location to save, and click Save.

On Mac

  1. Open your presentation slides in PowerPoint. (These instructions will be different for other software.)
  2. Click File > Print.
  3. In the print pop-up window, choose Notes from the options for “Layout”.
  4. On the bottom left-hand corner of the pop-up window, click PDF > Save as PDF.
  5. Name your file, choose a location to save, and click Save.

Files you upload should be reduced to the smallest practical size to make it easier for all students to view and download, regardless of their connection speed.

Learn more about creating PDFs from PowerPoint »

Upload files to your Canvas course

  1. Log in to your Canvas course, and click Modules in the Course Navigation.
  2. Click the +Module blue button in the upper right side of the screen.
  3. Add a title for the module. Consider a descriptive title such as “Lecture Slides” with identifier like “Week 1”. Click Add Module.
  4. You will see the new module on the page. Click the plus sign in the upper right corner of the module and select File from the “Add” drop-down menu in the pop-up window.
  5. Click Choose File or Browse (depending on your browser) and locate the lecture file on your computer.
  6. Click the file, then click Open.
  7. Click Add Item to add the file to your module.

Tip:
How you structure files and modules in your course makes a big difference in how easy it is for students to find and study content. Try to be strategic and clear in naming and organizing material.

Modules are used to organize course content. Each module can contain files, assignments, assessments, discussions, and other learning materials.

Learn more about Canvas »


Deliver Real-Time Lectures (< 250 Students)

The video/audio web-conferencing and collaboration tool Collaborate Ultra lets you deliver real-time lectures in Canvas that can easily include PowerPoint slides and other media files.

Note: Due to technology constraints, real-time delivery with Collaborate Ultra will only work for classrooms with less than 250 students. For larger classrooms, follow the instructions for using Zoom or recording your lecture below.

First, follow the instructions for setting up a Canvas course, if you haven’t already. Collaborate Ultra is an option you need to enable in your Canvas course, in order to give everyone access to this shared space for real-time interactions. Then you can run your lecture online.

Enable real-time interactions (for < 250 students)

  1. Log in to your Canvas course, and click Settings in the Course Navigation.
  2. Click the Navigation tab.
  3. Find the Collaborate Ultra menu item, click the options menu (i.e., the 3 vertical dots), and choose Enable.
  4. Save your setting changes.
  5. The Collaborate Ultra menu item should now be available in the Course Navigation. (If it’s not, refresh the page.)

Once Collaborate Ultra is enabled in a Canvas course, a default web-conferencing session entitled “Course Room” is available for you and your students to join at any time.

Learn more in UBC’s Collaborate Ultra instructor guide » and Collaborate Ultra student guide »

Run your lecture session online (for < 250 students)

  1. Log in to your Canvas course, and click Collaborate Ultra in the Course Navigation.
  2. Choose the default “Course Room” session by clicking it or create a new session by clicking Create Session.
  3. You will see a pop-up with session options to choose from that may include:
    • Setting a start and end time
    • Repeating the session
    • Allowing students to phone in to the session
      • As the phone number for joining is a U.S. one, it’s best if students don’t attend by phone.
    • Allowing early entry
    • Specifying what participants can and can’t do
    • Allowing recordings to be downloaded
  4. Once you’ve set your options, click Save.
  5. Once you’re ready to start your lecture, click the name of the session you want to join (“Course Room” or the new session name), then click either Join Course Room or Join session at the top of the pop-up.
  6. During the lecture, you can share your video and audio using the menu at the bottom of the screen. Click the purple arrow tab in the lower right corner to open the Collaborate panel, where you’ll see options for:
    • Monitoring and participating in chat (first icon)
    • Managing participants (second icon)
    • Sharing whiteboards / screens / files, polling students, and managing small group discussions called breakout rooms (third icon)
  7. If you are recording the session, let students know this at the beginning, so they are aware any participation will be captured as well.

Tip #1:
Host your online real-time lecture at the same day and time as you would normally hold class.

Tip #2:
Test your audio and video before running your session. Consider using headphones with a microphone to ensure good audio quality.

Tip #3:
If you manually record your session, Canvas will automatically upload this afterward in the Collaborate Ultra area of your course.

Students can also download the Canvas Student app on their mobile devices to attend lectures.

Learn more in UBC’s Collaborate Ultra instructor guide » and Collaborate Ultra student guide »

More information on using Collaborate Ultra

Read UBC-specific answers to Collaborate Ultra frequently asked questions.


Deliver Real-Time Lectures (250+ Students)

The video/audio web-conferencing and collaboration tool Zoom lets you deliver real-time lectures to large courses that can easily include PowerPoint slides and other media files.

Zoom is a technology you use outside of Canvas. You will need to request a UBC Zoom account first, then schedule your lecture on the Zoom website and run it with the Zoom application.

Request a UBC Zoom account

  1. Email the UBC IT Audio/Visual Helpdesk at av.helpdesk@ubc.ca with:
    • The course name
    • Your UBC email address
    • The start date, end date, and frequency of the lecture from (e.g., March 15th – April 8th MWF)
    • The number of lecture attendees expected
    • The location you will host lecture from (e.g., home, office, lecture theatre)
  2. Upon approval, you’ll receive an email. Click Activate Your Zoom Account in this email.
  3. In the webpage that opens for activating, click Sign Up With A Password.
    • Zoom is not integrated with your UBC CWL in any way. Therefore, it is strongly advised to use a password different from your CWL.
    • If you have an existing Zoom account, you will be prompted to approve moving it into UBC’s account. Contact the A/V Helpdesk if you have any concerns about doing so.
  4. Fill in your first and last name, create a password, and click Continue. You now have a UBC account.
  5. To download the software for running Zoom, go to zoom.us/download, and click Download under “Zoom Client for Meetings”.
  6. Open the Zoom installer that downloads, and follow the steps to install the Zoom application.

By emailing UBC IT Audio/Visual, you’ll receive access to a UBC institutional account that includes more robust features than a free Zoom account.

Students do not need an account of their own to use Zoom, but they will be prompted to download the Zoom application.

Learn more in UBC’s Zoom instructor guide » and Zoom student guide »

Schedule a real-time lecture (for 250+ students)

  1. Go to zoom.us/meeting and sign in to your Zoom account, if you are not signed in already.
  2. Click Schedule a New Meeting at the top.
  3. Enter in the topic, date, and adjust any other settings.
    • To increase security, you can:
      • Click the Require meeting password checkbox, so that students enter a password to join the session. Remember to distribute this with your meeting invite.
      • Make sure the “Enable join before host” option is not selected.
    • Require registration to create an attendee registration report after the meeting is over.
  4. Click Save.
  5. Invite your students to the scheduled session by clicking Copy the invitation in the “Invite Attendees” section of the session. This copies all details to your clipboard. Paste this into a message to send to students.
  6. To protect student privacy, you must also copy and paste the following in the message you send to students:
    • Zoom is hosted on servers in the U.S. This includes recordings done through Zoom. If you have privacy concerns about your data: a) provide only your first name or a nickname when you join a session and b) keep your camera off and microphone muted.
  7. Options for securely sharing information with your class are detailed on the Discussions & Communications page.
    • Don’t share meetings through public channels, as this provides a way for anyone to attend.

Tip #1:
Schedule your online real-time lecture at the same day and time as you would normally hold class.

Tip #2:
To protect your session from unwanted visitors, avoid using your Zoom Personal Meeting ID (PMI) to host lectures.

Tip #3:
Once you have scheduled a meeting, create single or multiple question polls for your session by scrolling to the bottom and clicking Add.

Tip #4:
Test your audio and video before running your session. Consider using headphones with a microphone to ensure good audio quality.

Learn more in UBC’s Zoom instructor guide » and Zoom student guide »

Run your lecture session online (for 250+ students)

  1. Zoom sessions do not require nor benefit from being connected to the Internet using a Virtual Private Network (VPN). Please disconnect from VPN to avoid issues.
  2. Open the Zoom application on your computer and sign in, if you haven’t already.
  3. Click the Meetings icon at the top.
  4. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first. When you are ready, click to join.
  5. During the lecture, you can share your video and screen, record the session, manage session participants, monitor chat, and use breakout rooms with the menu options at the bottom of the screen.
  6. If you are recording the session, let students know this at the beginning, so they are aware any participation will be captured as well.
  7. To end the session, click End Meeting. This ends the session for all participants.

Tip #1:
If you experience lag time during lecture, try turning off your video.

Tip #2:
If you wish to play a video while screen-sharing, click the “Optimize Screen Sharing for Video Clip” checkbox on the pop-up screen that appears before sharing.

Tip #3: By default, only you as the session host can share content. But you can allow participants to share content »

Tip #4: You have the option to remove any participants from a session » if necessary.

Learn more in UBC’s Zoom instructor guide » and Zoom student guide »

More information on using Zoom

Read UBC-specific answers to Zoom frequently asked questions.


Record Lectures

If you need to record your lectures, Camtasia (recording and editing software) and Kaltura (online video storage/streaming) can be used to capture and share them with your students. The quickest way to do this is by recording your presentation slides as you talk over them and then uploading your recording to Canvas.

First, follow the instructions for setting up a Canvas course, if you haven’t already. Then learn recording tips and start recording.

Get quick lecture recording tips

Watch this video on tips for successfully recording lectures:

UBC Studios produced this video and offers Do-It-Yourself Media Drop-Ins as part of the one-on-one training » available.

Record a lecture with Camtasia

On Windows

  1. If you have not installed Camtasia, first install Camtasia.
  2. Windows allows recording directly in PowerPoint. Open your PowerPoint, and click the Add-Ins tab.
  3. Click the Record button.
  4. Test your audio and, when you are ready, click Click to begin recording. Present the slides as you talk over them.
  5. When you are done, click the Stop Recording button.
  6. Name the recording and click Save.
  7. Select “Produce your recording” and click OK.
  8. Once Camtasia opens, from the drop-down menu, choose “MP4 only (up to 1080p)”, then click Next and click OK.
  9. Name your video file and choose a folder to save it to. Click Finish.

On Mac

  1. If you have not installed Camtasia, first install Camtasia.
  2. Open your PowerPoint, then open Camtasia.
  3. Click File and New Recording. By default, Camtasia will record your whole screen on Mac, so it’s easiest if you make your presentation full screen.
  4. Once you are ready, click Start Recording. Present the slides as you talk over them.
  5. When you are done, click the red filmstrip recording icon located at the top right of your screen. Then choose Stop Recording.
  6. Your recording will open automatically. Edit the recording, if you like.
  7. Once you are happy with the edits, export your record to a video file you can upload to your course. Click Share > Local File.
  8. Under file format, choose “Export to MP4 (.mp4)”, then press Export.

Tip #1:
You may want to prepare notes or a script ahead of time to read from, which you can use later to make a transcript.

Tip #2:
You don’t have to record all your slides at once and can instead make recordings of subsets of your slides.

Tip #3:
For a streamlined approach that does not require downloading additional software, you can try using Kaltura » directly for recording instead.

Make your lecture recordings more accessible by adding closed captioning and providing transcripts.

Learn more about editing with Camtasia »

Upload recordings to your Canvas course

Using the Rich Content Editor

  1. Log in to your Canvas course. In Canvas, any place that has a Rich Content Editor like a page, assignment or announcement can have a video embedded.
  2. In any Rich Content Editor, click the Kaltura Media rainbow icon button (see below).
  3. Click Add New and choose Media Upload.
  4. Click Choose a file to upload and select the video you would like to embed. This will upload the video to Kaltura and place it in your content, once you click Save and Embed.

Using the Media Gallery

  1. Log in to your Canvas course, and choose Media Gallery in the Course Navigation. If you don’t see this option:
    • Click Settings in the Course Navigation.
    • Click the Navigation tab.
    • Find the Media Gallery menu item, click the options menu (i.e., the 3 vertical dots), and choose Enable.
    • Save your setting changes.
  2. Click to Authorize Kaltura, if prompted.
  3. In the Media Gallery, click Add Media.
  4. Click Add New and choose Media Upload.
  5. Click Choose a file to upload and select the video.
  6. Select the proper permission from the “Copyright Permissions” drop-down menu, and add any other details.
  7. Click Save. You can view the video by clicking My Media in the Course Navigation.

Tip #1:
Aligning video uploads with the regular schedule of your course is recommended.

Tip #2:
If you use “Student View” to test your course in Canvas, you won’t see Kaltura videos in your content or Media Gallery. This does not mean they are unavailable to students; it is simply a technical quirk of the Canvas student view.

The Rich Content Editor is a way to add content beyond plain text that can be styled and arranged around multimedia.

The Media Gallery is a searchable gallery of video content available to everyone in your course. All videos can be viewed by students at any time.

Learn more about Canvas »

Learn more

Contact the Learning Technology Hub for hands-on assistance:
604.827.4775 | lt.hub@ubc.ca | LIVE Online Support (Mon-Fri 9:00-4:30)


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