Lectures

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These are some options for distributing content you would normally share in lectures.

Share Lecture Materials | Deliver Real-Time Lectures with Collaborate Ultra | Deliver Real-Time Lectures with Zoom | Record & Upload Lectures


Share Lecture Materials

Lecture materials can securely be shared with students through your Canvas course. First, create an easily accessible file. Then upload it to Canvas.

Create an easy-to-share file

Using Windows

  1. Open your presentation slides in PowerPoint. (These instructions will be different for other software.)
  2. Click File > Save As PDF, and then click Options.
  3. From the menu that appears, click the Convert Speaker Notes checkbox and click OK.
  4. Name your file, choose a location to save, and click Save.

Using Mac

  1. Open your presentation slides in PowerPoint. (These instructions will be different for other software.)
  2. Click File > Print.
  3. In the print pop-up window, choose Notes from the options for “Layout”.
  4. On the bottom left-hand corner of the pop-up window, click PDF > Save as PDF.
  5. Name your file, choose a location to save, and click Save.

Tip:
Files you upload should be reduced to the smallest practical size to make it easier for all students to view and download, regardless of their connection speed.

Learn more about creating PDFs from PowerPoint »

Upload files to your Canvas course

  1. Log in to your Canvas course, and click Modules in the Course Navigation.
  2. Click the +Module blue button in the upper right side of the screen.
  3. Add a title for the module. Consider a descriptive title such as “Lecture Slides” with identifier like “Week 1”. Click Add Module.
  4. You will see the new module on the page. Click the plus sign in the upper right corner of the module and select File from the “Add” drop-down menu in the pop-up window.
  5. Click Choose File or Browse (depending on your browser) and locate the lecture file on your computer.
  6. Click the file, then click Open.
  7. Click Add Item to add the file to your module.

Tip:
How you structure files and modules in your course makes a big difference in how easy it is for students to find and study content. Try to be strategic and clear in naming and organizing material.

Modules are used to organize course content. Each module can contain files, assignments, assessments, discussions, and other learning materials.

Learn more about Canvas »

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Deliver Real-Time Lectures with Collaborate Ultra

Collaborate Ultra is a ​video/audio web-conferencing and collaboration tool in Canvas​ that lets you meet with students in real time. ​Through Collaborate Ultra you can do many classroom activities: present using whiteboards, share screens and resources, interact by voice or text chats, enable group discussion, and administer polls.

Note: Real-time delivery with Collaborate Ultra will only work for classrooms with less than 500 students. For larger classrooms, follow the instructions for using Zoom or recording your lecture below.

Collaborate Ultra is an option you need to turn on in your Canvas course, in order to give everyone access to this shared space for real-time interactions. Then you can schedule and run real-time lectures online.

Enable interactions with Collaborate Ultra

  1. Log in to your Canvas course, and click Settings in the Course Navigation.
  2. Click the Navigation tab.
  3. Find the Collaborate Ultra menu item, click the options menu (the 3 vertical dots), and choose Enable.
  4. Save your setting changes.
  5. The Collaborate Ultra menu item will now be available in the Course Navigation for you and your students.

Once Collaborate Ultra is enabled in a Canvas course, a default web-conferencing session called “Course Room” is created for you and your students to join at any time.

Schedule a lecture with Collaborate Ultra

  1. Log in to your Canvas course, and click Collaborate Ultra in the Course Navigation.
  2. Create a new session by clicking Create Session.
  3. In the pop-up, add a name and then choose from session options that include the following:
    • Setting a start and end time
    • Repeating the session
    • Allowing students to phone in to the session
    • Allowing early entry
    • Specifying what participants can and can’t do
    • Allowing recordings to be downloaded
      • This option is recommended if you will be recording, as it lets students with slower Internet connections watch offline
    • Enabling 250+ students to simultaneously attend
  4. Once you’ve set your options, click Save.

Tip #1:
You can use the default “Course Room” session for lectures instead of scheduling separate sessions. Simply instruct students to join you in the room at the designated lecture time.

Tip #2:
Host your online real-time lecture at the same day and time as you would normally hold class.

Tip #3:
Tell students calling in to a session is free only from inside Canada and the U.S. Long distance fees may apply when joining by phone from other locations, as the international number is a U.S. one.

Run a lecture with Collaborate Ultra

  1. Log in to your Canvas course, and click Collaborate Ultra in the Course Navigation.
  2. Click the name of the session you want to join (“Course Room” or the session you scheduled), then click Join Course Room or Join session, whichever you see at the top.
  3. During the lecture, you can share your video and audio using the menu at the bottom of the screen. Click the purple arrow tab in the lower right corner to open the Collaborate panel, where you’ll see options for:
    • Monitoring and participating in chat (first icon): Chat by text with all session participants or privately with individuals or other session moderators.
    • Managing participants (second icon): Control participants’ audio and video, make participants presenters or moderators, and monitor participation in the session. If you will have participants present/share their screens, make sure that they know to attend using a desktop or laptop computer, as mobile devices cannot share screens.
    • Sharing content (third icon): Share whiteboards / screens / files, poll students, and manage small group discussions called breakout groups.
    • Settings (fourth icon): Change notification settings and what participants can share during the session.
  4. If you are recording the session, let students know this at the beginning, so they are aware any participation will be recorded as well.
  5. To start recording, click the menu in the upper left corner of the screen and click Start Recording at the top. When you are done, go to this same spot and click Stop Recording.
    • When you manually stop recording, Canvas will automatically upload the recording in the Collaborate Ultra area of your course. You can also share a link to this recording that is accessible to anyone.
  6. When the session is over, click the menu in the upper left corner of the screen and select Leave Session.

Tip #1:
Using headphones with a microphone will ensure good audio quality for you and your students.

Tip #2:
Ask students to mute their microphones unless they are asking questions or responding. This reduces interruptions, echoes, and background noise.

Tip #3:
Look at the camera to create eye contact with your students. This helps foster a more personal connection.

Tip #4:
If you experience lag time when hosting, try turning off your video momentarily, if you can.

Using the Collaborate Ultra file-sharing feature makes your lecture more accessible than sharing your screen with the file open. Screen readers can access text from PowerPoint and PDF files that are shared, but not those that are only shown through screen sharing.

You can add gradable interactive polls and quizzes to real-time lectures using iClicker Cloud »

More information on using Collaborate Ultra

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Deliver Real-Time Lectures with Zoom

Zoom is a ​video/audio web-conferencing and collaboration tool​ that lets you meet with students in real time. ​Through Zoom you can do many classroom activities: present using whiteboards, share screens and resources, interact by voice or text chats, enable group discussion, and administer polls.

Like Collaborate Ultra, Zoom can work in Canvas, but it can also accommodate large numbers of participants and show multiple video feeds at once.

You first need to request a UBC Zoom account, then install the Zoom application to run sessions. To use Zoom in Canvas, you will also need to turn it on in your Canvas course, in order to give everyone access to this shared space for real-time interactions.

Request a UBC Zoom account & install Zoom

  1. Email your helpdesk and request an account. If you will be using Zoom with 300 or more students, please also note the class size to enable support for more participants.
    • For instructors and staff outside the Faculty of Medicine at UBC Vancouver:
      Email the UBC IT Audio/Visual Helpdesk at av.helpdesk@ubc.ca with:
      • Your UBC email address
      • Your Faculty / School / department
    • For Faculty of Medicine instructors and staff at UBC Vancouver:
    • For instructors and staff based at UBC Okanagan:
      Visit the UBCO IT Helpdesk and log in with your Novell credentials:
      • Choose Enter a Ticket.
      • Choose Request Something New.
      • Choose Other and request a Zoom account.
  2. Upon approval, you’ll receive an email. Click Activate Your Zoom Account in this email.
  3. You may be asked to verify your date of birth to confirm that you are at least 16 years old. This is due to Zoom’s security measures for educational licenses.
  4. In the webpage that opens for activating, click Sign Up With A Password.
  5. Fill in your first and last name, create a password (please use something different than your CWL), and click Continue. You now have a UBC Zoom account.
  6. The Zoom application should automatically download for you to install. If it doesn’t, go to zoom.us/download, and click Download under “Zoom Client for Meetings”.
  7. Open the Zoom installer that downloads, and follow the steps to install the application.

Tip:
Using a UBC Zoom account gives you access to more features than a free Zoom account, like running longer sessions.

If you have an existing Zoom account, you will be prompted to approve moving it into UBC’s account. Contact your helpdesk if you have concerns about doing so.

Schedule a lecture with Zoom

  1. To schedule Zoom lectures that students will access through Canvas, log in to your Canvas course, and click Settings in the Course Navigation.
  2. Click the Navigation tab.
  3. Find the Zoom menu item, click the options menu (the 3 vertical dots), and choose Enable.
  4. Save your setting changes.
  5. Click Zoom where it now appears in the Course Navigation.
  6. Create a new meeting by clicking Schedule a New Meeting.
  7. Enter in the topic, date/time, and adjust any other settings. To increase security here, you can do any of the following:
    • Click the Waiting Room checkbox. The waiting room is like a virtual hallway outside your classroom, where each student waits alone to enter.
    • Don’t enable joining before the host in “Meeting Options”, as this means students can enter the session before you arrive.
  8. Click Save.
    • Once you save, you can optionally add question polls for your session at the bottom of the screen by editing then uploading the Zoom poll template. Polls can also be added using the Zoom web interface or added on-the-fly during the session.
  9. You and your students will see this session in the “Upcoming Meetings” tab in the Zoom area of the course. Note that the meetings students see will only be ones you’ve scheduled through Canvas using the process above.
  1. To schedule Zoom lectures that students don’t use Canvas to access, go to zoom.us/meeting and sign in to your Zoom account, if you are not signed in already.
  2. Click Schedule a New Meeting at the top.
  3. Enter in the topic, date/time, and adjust any other settings. To increase security here, you can do any of the following:
    • Click the Waiting Room checkbox. The waiting room is like a virtual hallway outside your classroom, where each student waits alone to enter.
    • Don’t enable joining before the host in “Meeting Options”, as this means students can enter the session before you arrive.
  4. Click Save.
    • On this page, you can optionally create question polls for your session by scrolling to the bottom of the page and clicking Add. Polls can also be added on-the-fly during the session.
  5. Open the Zoom application on your computer, and sign in with your Zoom account, if you are not signed in already.
  6. Click the Meetings icon at the top, if it is not selected already.
  7. Click the Copy Invitation button next to the session. Paste this into a message to send to students.
  8. Use one of the options for securely sharing this information when you distribute to your class.

Tip #1:
Don’t use your Personal Meeting ID (PMI) to host the session. Your PMI is a persistent session link associated with your account that anyone can pop in and out of at any time.

Tip #2:
Schedule your online real-time lecture at the same day and time as you would normally hold class.

Tip #3:
Tell students to not to join sessions by calling in, if they can. Fees may apply, depending on where students are calling in from.

By default, sessions scheduled in Canvas do not display a dial-in number. To share one, you can click the name for any upcoming meeting, then click the “Copy invitation” link and paste this into a Canvas announcement.

You can add gradable interactive polls and quizzes to real-time lectures using iClicker Cloud »

Get quick Zoom lecture tips

Watch this video for tips on using Zoom for lectures:

UBC Studios produced this video and offers Do-It-Yourself Media Support Sessions as part of the one-on-one training » available.

Run a lecture with Zoom

  1. Access your scheduled session:
    • If you scheduled using Canvas, log in to your Canvas course, and click Zoom in the Course Navigation.
    • If you scheduled using Zoom, open the Zoom application on your computer and sign in, if you haven’t already. Click the Meetings icon at the top.
  2. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first. When you are ready, join.
  3. During the lecture, you can share your video and audio using the menu at the bottom of the screen. You’ll also find options there for other features:
    • Security: Click the Security icon to lock the room so no new participants can join (highly recommended after you start the lecture), turn screen sharing on for participants, and more.
    • Controlling participation: Click the Participants icon to manage participants, including removing them, renaming them, muting their microphones, and stopping their shared video.
    • Chatting: Click the Chat icon to open the text chat panel. Use the 3 horizontal dots to choose whether to write to all meeting attendees or to individuals.
    • Screen sharing: Click the Share Screen icon to share your desktop or specific windows and applications. To play a video, click the Optimize Screen Share for Video Clip checkbox on the pop-up screen that appears before sharing. This option will share at a better resolution and include your computer audio.
    • Breakout rooms: Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions.
  4. If you are recording the session, an automated voice will let students know when recording begins, so they are aware that any participation will be recorded as well.
  5. To start recording, click the Record icon at the bottom of the screen. Choose whether you want to record the session on your computer or to the Zoom cloud (to store it online). To pause the recording, click the pause icon on the bottom of the screen. To stop the recording, click the stop icon.
    • For cloud recordings, a pop-up will ask if you want to stop recording. Click Stop Recording.
  6. To end the session, click End at the bottom right of the screen. This button will give you options for ending the session.
  7. If you recorded the session, you will be able to access the recording depending on where you chose to record it:
    • For cloud recordings: You will receive an email notification when the cloud recording is ready, with a shareable link and password you can send to students.
    • For cloud recordings scheduled through Canvas: Log in to your Canvas course, and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view recordings. Move the publish toggle to on (blue) for any recording to let students also see it.
    • For local recordings: When you end the session, Zoom will convert the recording and then open the folder it is stored in on your computer.

Tip #1:
Using headphones with a microphone will ensure good audio quality for you and your students.

Tip #2:
Ask students to mute their microphones unless asking questions or responding. This reduces interruptions, echoes, and background noise.

Tip #3:
Look at the camera to create eye contact with your students. This helps foster a more personal connection.

In storing and sharing lecture recordings, you must abide by UBC’s security requirements » and FIPPA » to keep recordings confidential and secure.

If you use cloud recording, Zoom will email you a link after the session, so you can download the recording. You can also access your cloud recordings in the Zoom web interface and in the Zoom application on your computer.

More information on using Zoom

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Record & Upload Lectures

If you need to record your lectures, Camtasia (recording and editing software) and Kaltura (online video storage/streaming) can be used to capture and share them with your students. The quickest way to do this is by recording your presentation slides as you talk over them and then uploading your recording to your Canvas course.

Get quick lecture recording tips

Watch this video for tips on successfully recording lectures:

Tip:
UBC Studios offers lecture recording opportunities on campus. You can book time to use the One-Button Studio » or Lightboard » spaces, both of which have professional equipment and an optimal setup.

Record a lecture with Camtasia

Using Windows

  1. If you have not installed Camtasia, first install Camtasia.
  2. Windows allows recording directly in PowerPoint. Open your PowerPoint, and click the Add-Ins tab.
  3. Click the Record button.
  4. Test your audio and, when you are ready, click Click to begin recording. Present the slides as you talk over them.
  5. When you are done, click the Stop Recording button.
  6. Name the recording and click Save.
  7. Select “Produce your recording” and click OK.
  8. Once Camtasia opens, from the drop-down menu, choose “MP4 only (up to 1080p)”, then click Next and click OK.
  9. Name your video file and choose a folder to save it to. Click Finish.

Using Mac

  1. If you have not installed Camtasia, first install Camtasia.
  2. Open your PowerPoint, then open Camtasia.
  3. Click File and New Recording. By default, Camtasia will record your whole screen on Mac, so it’s easiest if you make your presentation full screen.
  4. Once you are ready, click Start Recording. Present the slides as you talk over them.
  5. When you are done, click the red filmstrip recording icon located at the top right of your screen. Then choose Stop Recording.
  6. Your recording will open automatically. Edit the recording, if you like.
  7. Once you are happy with the edits, export your record to a video file you can upload to your course. Click Share > Local File.
  8. Under file format, choose “Export to MP4 (.mp4)”, then press Export.

Tip #1:
You may want to prepare notes or a script ahead of time to read from, which you can use later to make a transcript.

Tip #2:
You don’t have to record all your slides at once and can instead make recordings of subsets of your slides.

Tip #3:
For a streamlined approach that does not require downloading additional software, try using Kaltura » directly for recording instead.

You can make lecture recordings more accessible by adding closed captioning and providing transcripts.

Learn more about editing with Camtasia »

Upload recordings to Canvas

Using the Rich Content Editor

  1. Log in to your Canvas course. In Canvas, any place that has a Rich Content Editor like a page, assignment or announcement can have a video embedded.
  2. In any Rich Content Editor, click the Kaltura Media rainbow icon button (see below).
  3. Click Add New and choose Media Upload.
  4. Click Choose a file to upload and select the video you would like to embed. This will upload the video to Kaltura and place it in your content, once you click Save and Embed.

Using the Media Gallery

  1. Log in to your Canvas course, and choose Media Gallery in the Course Navigation. If you don’t see this option:
    • Click Settings in the Course Navigation.
    • Click the Navigation tab.
    • Find the Media Gallery menu item, click the options menu (i.e., the 3 vertical dots), and choose Enable.
    • Save your setting changes.
  2. Click to Authorize Kaltura, if prompted.
  3. In the Media Gallery, click Add Media.
  4. Click Add New and choose Media Upload.
  5. Click Choose a file to upload and select the video.
  6. Select the proper permission from the “Copyright Permissions” drop-down menu, and add any other details.
  7. Click Save. You can view the video by clicking My Media in the Course Navigation.

Tip #1:
Aligning video uploads with the regular schedule of your course is recommended.

Tip #2:
If you use “Student View” to test your course in Canvas, you won’t see Kaltura videos in your content or Media Gallery. This does not mean they are unavailable to students; it is simply a technical quirk of the Canvas student view.

The Rich Content Editor is a way to add content beyond plain text that can be styled and arranged around multimedia.

The Media Gallery is a searchable gallery of video content available to everyone in your course. All videos can be viewed by students at any time.

Learn more about Canvas »

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Learn more

Contact the Learning Technology Hub for hands-on assistance:
604 827 4775 | lt.hub@ubc.ca | LIVE Online Support (Mon-Fri 9:00-4:30)


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