Lectures

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Find synchronous and asynchronous options for distributing the course content that you would normally deliver with an in-person lecture.

Share Lecture Materials | Deliver Real-Time Lectures | Record & Upload Asynchronous Lectures


Share Lecture Materials

Lecture materials like slides can be shared with students through your Canvas course. First, create a file that students can access without requiring special software (e.g., PowerPoint). Then upload it to Canvas.

Create a shareable file from PowerPoint

  1. On your Windows computer, open your presentation slides in PowerPoint.
  2. Click File > Save As PDF, and then click Options.
  3. From the menu that appears, click the Convert Speaker Notes checkbox and click OK.
  4. Name your file, choose a location to save, and click Save.
  1. On your Mac computer, open your presentation slides in PowerPoint.
  2. Click File > Print.
  3. In the print pop-up window, choose Notes from the options for “Layout”.
  4. On the bottom left-hand corner of the pop-up window, click PDF > Save as PDF.
  5. Name your file, choose a location to save, and click Save.

Tip:
Files you upload should be reduced to the smallest practical size to make it easier for all students to view and download, regardless of their Internet connection speed.

Learn more about creating PDFs from PowerPoint »

Upload a file to your Canvas course

  1. Log in to your Canvas course, and click Modules in the Course Navigation.
  2. Click the +Module blue button in the upper right side of the screen.
  3. Add a title for the module. Consider a descriptive title such as “Lecture Slides” with an identifier like “Week 1”. Click Add Module.
  4. You will see the new module on the page. Click the plus sign in the upper right corner of the module and select File from the “Add” drop-down menu in the pop-up window.
  5. Click Choose File or Browse (depending on your browser) and locate the lecture file on your computer.
  6. Click the file, then click Open.
  7. Click Add Item to add the file to your module.

Tip:
How you structure files and modules in your course makes a big difference in how easy it is for students to find and study content. Try to be strategic and clear in naming and organizing material.

Modules in Canvas are used to organize course content. Each module can contain files, assignments, assessments, discussions, and other learning materials.

Learn more about Canvas »

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Deliver Real-Time Lectures

Zoom is a ​video/audio web-conferencing and collaboration tool​ that lets you meet with students in real time. ​You first need to request a UBC Zoom account, then install the Zoom application to run sessions. To use Zoom in Canvas, you will also need to turn it on in your Canvas course so everyone can access this shared space for real-time interactions.

Request a UBC Zoom account & install Zoom

  1. Contact your helpdesk and request an account. If you will be using Zoom with 300 or more students, please also note the class size to enable support for more participants.
  2. Upon approval, you’ll receive an email. Click Activate Your Zoom Account in this email.
  3. You may be asked to enter your date of birth to confirm that you are at least 16 years old (meeting Zoom’s security measures for educational licenses).
  4. In the webpage that opens for activating, click Sign Up With A Password.
  5. Fill in your first and last name, create a password (please use a different password than your CWL), and click Continue. You now have a UBC Zoom account.
  6. The Zoom application should automatically download for you to install. If it doesn’t, go to ubc.zoom.us/download, and click Download under “Zoom Client for Meetings”.
  7. Open the Zoom installer that downloads, and follow the steps to install the application.

Tip:
Using a UBC Zoom account gives you access to more features than a free Zoom account, like running longer sessions.

If you have an existing Zoom account, you will be prompted to approve moving it into UBC’s account. Contact your helpdesk if you have concerns about doing so.

Schedule a lecture with Zoom

  1. To schedule Zoom lectures that students will access through Canvas, log in to your Canvas course, and click Settings in the Course Navigation.
  2. Click the Navigation tab.
  3. Find the Zoom menu item, click the options menu (the 3 vertical dots), and choose Enable.
  4. Save your setting changes.
  5. Click Zoom where it now appears in the Course Navigation.
  6. Create a new meeting by clicking Schedule a New Meeting.
  7. Enter in the topic, date/time, and adjust any other settings. To increase security here, you can do any of the following:
    • Click the Waiting Room checkbox. The waiting room is like a virtual hallway outside your classroom, where each student waits alone to enter.
    • Don’t enable joining before the host in “Meeting Options”, as this means students can enter the session before you arrive.
  8. Click Save.
  9. You and your students will see this session in the “Upcoming Meetings” tab in the Zoom area of the course. Note that the meetings students see will only be ones you’ve scheduled through Canvas using the process above.
  1. To schedule Zoom lectures that students don’t use Canvas to access, go to zoom.us/meeting and sign in to your Zoom account, if you are not signed in already.
  2. Click Schedule a Meeting at the top.
  3. Enter in the topic, date/time, and adjust any other settings. To increase security here, you can do any of the following:
    • Click the Waiting Room checkbox. The waiting room is like a virtual hallway outside your classroom, where each student waits alone to enter.
    • Don’t enable joining before the host in “Meeting Options”, as this means students can enter the session before you arrive.
  4. Click Save.
    • On this page, you can optionally create question polls for your session by scrolling to the bottom of the page and clicking Add. Polls can also be added on-the-fly during the session.
  5. Open the Zoom application on your computer, and sign in with your Zoom account, if you are not signed in already.
  6. Click the Meetings icon at the top, if it is not selected already.
  7. Click the Copy Invitation button next to the session. Paste this into a message to send to students.
  8. Use one of the options for securely sharing this information when you distribute to your class.

Tip #1:
To keep your lecture secure, please don’t use your Personal Meeting ID (PMI) to host the session. Your PMI is a persistent session link associated with your account that anyone can pop in and out of at any time.

Tip #2:
Schedule your online real-time lecture at the same day and time as you would normally hold class.

Tip #3:
Tell students to not to join sessions by calling in, if they can. Fees may apply, depending on where students are calling in from.

By default, Zoom sessions scheduled in Canvas do not display a dial-in number. If you need to share one, you can click the name for any upcoming meeting, then click the “Copy invitation” link and paste this into a Canvas announcement.

You can add gradable interactive polls and quizzes to real-time lectures using iClicker Cloud »

Get quick Zoom lecture tips

Watch this video for tips on using Zoom for lectures:

UBC Studios produced this video and offers Do-It-Yourself Media Support Sessions as part of the one-on-one training » available.

Run a lecture with Zoom

  1. To include real-time closed captioning of instructor audio, first ensure the option is enabled for your account:
    • Go to zoom.us/profile/setting and sign in to your Zoom account, if you are not signed in already.
    • Scroll to the “In Meeting (Advanced)” settings, make sure the “Closed captioning” toggle is on (blue) and the box for enabling live transcription is checked.
  2. Access your scheduled session:
    • If you scheduled using Canvas, log in to your Canvas course, and click Zoom in the Course Navigation.
    • If you scheduled using Zoom, open the Zoom application on your computer and sign in, if you haven’t already. Click the Meetings icon at the top.
  3. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first. When you are ready, join.
  4. If you are using Zoom’s closed-captioning tool, click the Live Transcript icon at the bottom of the screen, and select Enable Auto-Transcription.
  5. During the lecture, you can share your video and audio using the menu at the bottom of the screen. You’ll also find options there for other features:
    • Security: Click the Security icon to lock the room so no new participants can join (highly recommended after you start the lecture), turn screen sharing on for participants, and more.
    • Controlling participation: Click the Participants icon to manage participants, including removing them, renaming them, muting their microphones, and stopping their shared video.
    • Chatting: Click the Chat icon to open the text chat panel. Use the down arrow in the panel to choose whether to write to all meeting attendees or to individuals.
    • Screen sharing: Click the Share Screen icon to share your desktop or specific windows and applications. To play a video, click the Optimize for video clip and Share sound checkboxes. These options will share your screen at a better resolution and include you computer audio.
    • Polling: Click the Polling icon to create and launch questions for your students answer live during the session.
    • Breakout rooms: Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions. This icon is visible to hosts and co-hosts of the session.
  6. To start recording, click the Record icon at the bottom of the screen. Choose whether you want to record the session on your computer or to the Zoom cloud (to store it online). To pause the recording, click the pause icon on the bottom of the screen. To stop the recording, click the stop icon.
    • For cloud recordings, a pop-up will ask if you want to stop recording. Click Stop Recording.
  7. To end the session, click End at the bottom right of the screen. This button will give you options for ending the session.
  8. If you recorded the session, you will be able to access the recording depending on where you chose to record it:
    • For cloud recordings: You will receive an email notification when the cloud recording is ready, with a shareable link and password you can send to students.
    • For cloud recordings scheduled through Canvas: Log in to your Canvas course, and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view recordings. Move the publish toggle to on (blue) for any recording to let students also see it.
    • For local recordings: When you end the session, Zoom will convert the recording and then open the folder it is stored in on your computer.

Tip #1:
Using Zoom’s built-in closed-captioning options » or UBC’s closed-captioning tool for Zoom » will make your lectures more accessible.

Tip #2:
Using headphones with a microphone will ensure good audio quality for you and your students.

Tip #3:
Ask students to mute their microphones unless asking questions or responding. Muting reduces interruptions, echoes, and background noise.

Tip #4:
Look at the camera to create eye contact with your students. This technique helps foster a more personal connection.

In storing and sharing lecture recordings, you must abide by UBC’s security requirements » and FIPPA » to keep recordings confidential and secure.

You can access your cloud recordings in the Zoom web interface and in the Zoom application on your computer.

More information on using Zoom

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Record & Upload Asynchronous Lectures

If you want to record your lectures, Camtasia (a recording and editing software) and Kaltura (an online video storage/streaming platform) can be used to capture and share them with your students. The quickest way to do this is by recording your presentation slides as you talk over them and then uploading your recording to your Canvas course.

Get quick lecture recording tips

Watch this video for tips on successfully recording lectures:

Tip:
UBC Studios offers lecture recording opportunities on campus. You can book time to use the One-Button Studio » or Lightboard » spaces, both of which have professional equipment and an optimal setup.

Record a lecture with Camtasia

  1. If you have not installed Camtasia, first install Camtasia.
  2. Windows allows recording directly in PowerPoint. On your Windows computer, open PowerPoint with the slides you want to use, and click the Add-Ins tab.
  3. Click the Record button.
  4. Test your audio and, when you are ready, click Click to begin recording. Present the slides as you talk over them.
  5. When you are done, click the Stop Recording button.
  6. Name the recording and click Save.
  7. Select Produce your recording, and click OK.
  8. Once Camtasia opens, from the drop-down menu, choose MP4 only (up to 1080p), then click Next and click OK.
  9. Name your video file and choose a folder to save it to. Click Finish.
  1. If you have not installed Camtasia, first install Camtasia.
  2. On your Mac computer, open PowerPoint or another application with the slides or other content you want to use, then open Camtasia.
  3. Click File and select New Recording. By default, Camtasia will record the whole screen, so it’s easiest if you make your presentation full screen too.
  4. Once you are ready, click Start Recording. Present the slides as you talk over them.
  5. When you are done, click the red filmstrip recording icon located at the top right of your screen.
  6. Choose Stop Recording.
  7. Your recording will open automatically. Edit the recording, if you like.
  8. Once you are happy with the edits, export your recording to a video file you can upload to your course. Click Share and select Local File.
  9. Under file format, choose Export to MP4 (.mp4), then click Export.

Tip #1:
You may want to prepare notes or a script ahead of time to read from, which you can use later to make a transcript.

Tip #2:
You don’t have to record all your slides at once and can instead make recordings of subsets of your slides.

Tip #3:
For a streamlined approach, try using Kaltura » directly for recording.

You can make lecture recordings more accessible by adding closed captioning and providing transcripts.

Learn more about editing with Camtasia »

Upload a lecture recording to Canvas

  1. The Rich Content Editor in Canvas is a way to add content that can be styled and arranged to integrate text and multimedia together. You can upload media into any Rich Content Editor in Canvas. First, log in to your Canvas course.
  2. In Canvas, any place that has a Rich Content Editor like a page, assignment or announcement can have a video embedded.
  3. In any Rich Content Editor, click the Kaltura Media rainbow icon button (see below).
  4. Click Add New and choose Media Upload.
  5. Click Choose a file to upload and select the video you would like to embed. This will upload the video to Kaltura and place it in your content, once you click Save and Embed.
  1. The Media Gallery in Canvas is a searchable gallery of video content available to everyone in your course at any time. You can upload media directly to the Media Gallery. First, log in to your Canvas course.
  2. Choose Media Gallery in the Course Navigation. If you don’t see this option:
    • Click Settings in the Course Navigation.
    • Click the Navigation tab.
    • Find the Media Gallery menu item, click the options menu (i.e., the 3 vertical dots), and choose Enable.
    • Save your setting changes.
  3. Click to Authorize Kaltura, if prompted.
  4. In the Media Gallery, click Add Media.
  5. Click Add New and choose Media Upload.
  6. Click Choose a file to upload and select the video.
  7. Select the proper permission from the “Copyright Permissions” drop-down menu, and add any other details.
  8. Click Save. You can view the video by clicking My Media in the Course Navigation.

Tip:
Align lecture video uploads with the regular schedule of your course.

If you use “Student View” to test your course in Canvas, you won’t see Kaltura videos in your content or Media Gallery. This does not mean they are unavailable to students; it is simply a technical quirk of the Canvas student view.

Learn more about Canvas »

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Learn more

Contact the Learning Technology Hub for hands-on assistance:
604 827 4775 | lt.hub@ubc.ca | LIVE Online Support (Mon-Fri 9:00-4:30)


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